1 Quick reference to some common shortcut keys
Create a non-breaking space: CONTROL+SHIFT+SPACEBARCreate a non-breaking hyphen: CONTROL+HYPHEN
Make letters bold: CONTROL+B
Make letters italic: CONTROL+I
Make letters underline: CONTROL+U
Decrease font size: CONTROL+SHIFT+<
Increase font size: CONTROL+SHIFT+>
Remove paragraph formatting: CONTROL+Q
Remove character formatting: CONTROL+SPACEBAR
Copy the selected text or object: CONTROL+C
Cut the selected text or object: CONTROL+X
Paste text or an object: CONTROL+V
Undo the last action: CONTROL+Z
Redo the last action: CONTROL+Y
2 Function keys
2.1 Function key
Get online Help or the Office Assistant: F1Move text or graphics: F2
Insert an AutoText entry (after Word displays the entry): F3
Repeat the last action: F4
Choose the Go To command (Edit menu): F5
Go to next pane or frame: F6
Choose the Spelling command (Tools menu): F7
Extend a selection: F8
Update selected fields: F9
Activate the menu bar: F10
Go to the next field: F11
Choose the Save As command (File menu): F12
2.2 SHIFT+Function key
Start context-sensitive Help or reveal formatting: SHIFT+F1Copy text: SHIFT+F2
Change the case of letters: SHIFT+F3
Repeat a Find or Go To action: SHIFT+F4
Move to a previous revision: SHIFT+F5
Go to the previous pane or frame: SHIFT+F6
Choose the Thesaurus command (Tools menu, Language submenu): SHIFT+F7
Shrink a selection: SHIFT+F8
Switch between a field code and its result: SHIFT+F9
Display a shortcut menu: SHIFT+F10
Go to the previous field: SHIFT+F11
Choose the Save command (File menu): SHIFT+F12
2.3 CONTROL+Function key
Choose the Print Preview command (File menu): CONTROL+F2Cut to the Spike: CONTROL+F3
Close the window: CONTROL+F4
Restore the document window size: CONTROL+F5
Go to the next window: CONTROL+F6
Choose the Move command (Control menu): CONTROL+F7
Choose the Size command (document Control menu): CONTROL+F8
Insert an empty field: CONTROL+F9
Maximize the document window: CONTROL+F10
Lock a field: CONTROL+F11
Choose the Open command (File menu): CONTROL+F12
2.4 CONTROL+SHIFT+Function key
Insert the contents of the Spike: CONTROL+SHIFT+F3Edit a bookmark: CONTROL+SHIFT+F5
Go to the previous window: CONTROL+SHIFT+F6
Update linked information in a Word source document: CONTROL+SHIFT+F7
Extend a selection or block (then press an arrow key): CONTROL+SHIFT+F8
Unlink a field: CONTROL+SHIFT+F9
Activate the ruler: CONTROL+SHIFT+F10
Unlock a field: CONTROL+SHIFT+F11
Choose the Print command (File menu): CONTROL+SHIFT+F12
2.5 ALT+Function key
Go to the next field: ALT+F1Create an AutoText entry: ALT+F3
Quit Word: ALT+F4
Restore the program window size: ALT+F5
Find the next misspelling or grammatical error: ALT+F7
Run a macro: ALT+F8
Switch between all field codes and their results: ALT+F9
Maximize the program window: ALT+F10
Display Microsoft Visual Basic code: ALT+F11
2.6 ALT+SHIFT+Function key
Go to the previous field: ALT+SHIFT+F1Choose the Save command (File menu): ALT+SHIFT+F2
Run GOTO Button or MACRO Button from the field that displays the field results: ALT+SHIFT+F9
Display Microsoft Visual Studio code: ALT+SHIFT+F11
2.7 CONTROL+ALT+Function key
Display Microsoft System Information: CONTROL+ALT+F1Open command (File menu): CONTROL+ALT+F2
3 Keys for formatting characters and paragraphs
3.1 Change or resize the font
Change the font: CONTROL+SHIFT+FChange the font size: CONTROL+SHIFT+P
Increase the font size: CONTROL+SHIFT+>
Decrease the font size: CONTROL+SHIFT+<
Increase the font size by 1 point: CONTROL+]
Decrease the font size by 1 point: CONTROL+[
3.2 Apply character formats
Change the formatting of characters (Font command, Format menu): CONTROL+DChange the case of letters: SHIFT+F3
Format letters as all capitals: CONTROL+SHIFT+A
Apply bold formatting: CONTROL+B
Apply an underline: CONTROL+U
Underline words but not spaces: CONTROL+SHIFT+W
Double-underline text: CONTROL+SHIFT+D
Apply hidden text formatting: CONTROL+SHIFT+H
Apply italic formatting: CONTROL+I
Format letters as small capitals: CONTROL+SHIFT+K
Apply subscript formatting (automatic spacing): CONTROL+EQUAL SIGN
Apply superscript formatting (automatic spacing): CONTROL+SHIFT+PLUS SIGN
Remove manual character formatting: CONTROL+SPACEBAR
Change the selection to the Symbol font: CONTROL+SHIFT+Q
3.3 View and copy text formats
Display nonprinting characters: CONTROL+SHIFT+* (asterisk)Review text formatting: SHIFT+F1 (then click the text whose formatting you want to review)
Copy formats: CONTROL+SHIFT+C
Paste formats: CONTROL+SHIFT+V
3.4 Set line spacing
Single-space lines: CONTROL+1Double-space lines: CONTROL+2
Set 1.5-line spacing: CONTROL+5
Add or remove one line space preceding a paragraph: CONTROL+0 (zero)
3.5 Align paragraphs
Center a paragraph: CONTROL+EJustify a paragraph: CONTROL+J
Left align a paragraph: CONTROL+L
Right align a paragraph: CONTROL+R
Indent a paragraph from the left: CONTROL+M
Remove a paragraph indent from the left: CONTROL+SHIFT+M
Create a hanging indent: CONTROL+T
Reduce a hanging indent: CONTROL+SHIFT+T
Remove paragraph formatting: CONTROL+Q
3.6 Apply paragraph styles
Apply a style: CONTROL+SHIFT+SStart AutoFormat: ALT+CONTROL+K
Apply the Normal style: CONTROL+SHIFT+N
Apply the Heading 1 style: ALT+CONTROL+1
Apply the Heading 2 style: ALT+CONTROL+2
Apply the Heading 3 style: ALT+CONTROL+3
Apply the List style: CONTROL+SHIFT+L
4 Keys for editing and moving text and graphics
4.1 Delete text and graphics
Delete one character to the left: BACKSPACEDelete one word to the left: CONTROL+BACKSPACE
Delete one character to the right: DELETE
Delete one word to the right: CONTROL+DELETE
Cut selected text to the Clipboard: CONTROL+X
Undo the last action: CONTROL+Z
Cut to the Spike: CONTROL+F3
4.2 Copy and move text and graphics
Copy text or graphics: CONTROL+CDisplay the Clipboard: CONTROL+C, CONTROL+C
Move text or graphics: F2 (then move the insertion point and press ENTER)
Create AutoText: ALT+F3
Paste the Clipboard contents: CONTROL+V
Paste the Spike contents: CONTROL+SHIFT+F3
Copy the header or footer used in the previous section of the document: ALT+SHIFT+R
4.3 Insert special characters
A field: CONTROL+F9An AutoText entry: ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears)
A line break: SHIFT+ENTER
A page break: CONTROL+ENTER
A column break: CONTROL+SHIFT+ENTER
An optional hyphen: CONTROL+HYPHEN
A non-breaking hyphen: CONTROL+SHIFT+HYPHEN
A non-breaking space: CONTROL+SHIFT+SPACEBAR
The copyright symbol: ALT+CONTROL+C
The registered trademark symbol: ALT+CONTROL+R
The trademark symbol: ALT+CONTROL+T
An ellipsis: ALT+CONTROL+PERIOD
5 Select text and graphics
Holding down SHIFT and pressing the key that moves the insertion point.5.1 Select text
One character to the right: SHIFT+RIGHT ARROWOne character to the left: SHIFT+LEFT ARROW
To the end of a word: CONTROL+SHIFT+RIGHT ARROW
To the beginning of a word: CONTROL+SHIFT+LEFT ARROW
To the end of a line: SHIFT+END
To the beginning of a line: SHIFT+HOME
One line down: SHIFT+DOWN ARROW
One line up: SHIFT+UP ARROW
To the end of a paragraph: CONTROL+SHIFT+DOWN ARROW
To the beginning of a paragraph: CONTROL+SHIFT+UP ARROW
One screen down: SHIFT+PAGE DOWN
One screen up: SHIFT+PAGE UP
To the beginning of a document: CONTROL+SHIFT+HOME
To the end of a document: CONTROL+SHIFT+END
To the end of a window: ALT+CONTROL+SHIFT+PAGE DOWN
To include the entire document: CONTROL+A
To a vertical block of text: CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode
To a specific location in a document: F8+ARROW keys; press ESCAPE to cancel selection mode
5.2 Select text and graphics in a table
Select the next cell's contents: TABSelect the preceding cell's contents: SHIFT+TAB
Extend a selection to adjacent cells: Hold down SHIFT and press an arrow key repeatedly
Select a column: Highlight the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly
Extend a selection (or block): CONTROL+SHIFT+F8, and then use the arrow keys; press ESCAPE to cancel selection mode
Reduce the selection size: SHIFT+F8
Select an entire table: ALT+5 on the numeric keypad (with NUM LOCK off)
5.3 Extend a selection
Turn extend mode on: F8Select the nearest character: F8, and then press LEFT ARROW or RIGHT ARROW
Increase the size of a selection: F8 (press once to select a word, twice to select a sentence, and so forth)
Reduce the size of a selection: SHIFT+F8
Turn extend mode off: ESCAPE
6 Move the insertion point
One character to the left: LEFT ARROWOne character to the right: RIGHT ARROW
One word to the left: CONTROL+LEFT ARROW
One word to the right: CONTROL+RIGHT ARROW
One paragraph up: CONTROL+UP ARROW
One paragraph down: CONTROL+DOWN ARROW
One cell to the left (in a table): SHIFT+TAB
One cell to the right (in a table): TAB
Up one line: UP ARROW
Down one line: DOWN ARROW
To the beginning of a line: HOME
To the end of a line: END
To the top of the window: ALT+CONTROL+PAGE UP
To the end of the window: ALT+CONTROL+PAGE DOWN
Up one screen (scrolling): PAGE UP
Down one screen (scrolling): PAGE DOWN
To the top of the previous page: CONTROL+PAGE UP
To the top of the next page: CONTROL+PAGE DOWN
To the beginning of a document: CONTROL+HOME
To the end of a document: CONTROL+END
To a previous revision: SHIFT+F5
To the location of the insertion point when the document was last closed: SHIFT+F5
6.1 Move around in a table
Next cell in a row: TABPrevious cell in a row: SHIFT+TAB
First cell in a row: ALT+HOME
Last cell in a row: ALT+END
First cell in a column: ALT+PAGE UP
Last cell in a column: ALT+PAGE DOWN
Previous row: UP ARROW
Next row: DOWN ARROW
7 Insert paragraphs and tab characters in a table
New paragraphs in a cell: ENTERTab characters in a cell: CONTROL+TAB
8 Keys for working with documents
8.1 Create, view, and save documents
Create a new document of the same type as the current or most recent document: CONTROL+NOpen a document: CONTROL+O
Close a document: CONTROL+W
Split the document window: ALT+CONTROL+S
Remove the document window split: ALT+SHIFT+C
Save a document: CONTROL+S
8.2 Find, replace, and browse through text
Find text, formatting, and special items: CONTROL+FRepeat find (after closing Find and Replace window): ALT+CONTROL+Y
Replace text, specific formatting, and special items: CONTROL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location: CONTROL+G
Go back to a page, bookmark, footnote, table, comment, graphic, or other location: ALT+CONTROL+Z
Browse through a document: ALT+CONTROL+HOME
8.3 Undo and redo actions
Cancel an action: ESCAPEUndo an action: CONTROL+Z
Redo or repeat an action: CONTROL+Y
8.4 Switch to another view
Switch to print layout view: ALT+CONTROL+PSwitch to outline view: ALT+CONTROL+O
Switch to normal view: ALT+CONTROL+N
Move between a master document and its subdocuments: CONTROL+\
9 Keys for reviewing documents
Insert a comment: ALT+CONTROL+MTurn track changes on or off: CONTROL+SHIFT+E
Go to the beginning of a comment: HOME
Go to the end of a comment: END
Go to the beginning of the list of comments: CONTROL+HOME
Go to the end of the list of comments: CONTROL+END
10 Keys for working with references, footnotes, and endnotes
Mark a table of contents entry: ALT+SHIFT+OMark a table of authorities entry: ALT+SHIFT+I
Mark an index entry: ALT+SHIFT+X
Insert a footnote: ALT+CONTROL+F
Insert an endnote: ALT+CONTROL+D
11 Keys for working with a document outline (in outline view only)
Promote a paragraph: ALT+SHIFT+LEFT ARROWDemote a paragraph: ALT+SHIFT+RIGHT ARROW
Demote to body text: CONTROL+SHIFT+N
Move selected paragraphs up: ALT+SHIFT+UP ARROW
Move selected paragraphs down: ALT+SHIFT+DOWN ARROW
Expand text under a heading: ALT+SHIFT+PLUS SIGN
Collapse text under a heading: ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings: ALT+SHIFT+A or the asterisk (*) key on the numeric keypad
Hide or display character formatting: The slash (/) key on the numeric keypad
Show the first line of body text or all body text: ALT+SHIFT+L
Show all headings with the Heading 1 style: ALT+SHIFT+1
Show all headings up to Heading n: ALT+SHIFT+N
12 Keys for performing a mail merge
To use these keystrokes, you must first set up a main document for a mail merge.While using the Mail Merge command:
Preview a mail merge: ALT+SHIFT+K
Merge a document: ALT+SHIFT+N
Print the merged document: ALT+SHIFT+M
Edit a mail-merge data document: ALT+SHIFT+E
Insert a merge field: ALT+SHIFT+F
13 Keys for working with Web pages
Insert a hyperlink: CONTROL+KGo back one page: ALT+LEFT ARROW
Go forward one page: ALT+RIGHT ARROW
Refresh: F9
14 Keys for using the Office Assistant
To perform most of the following actions, the Office Assistant must be turned on and visible. How to show the Office Assistant.Display the Assistant balloon.: F1, if the Assistant is showing
Select a Help topic from the list the Assistant displays.: ALT+number (ALT+1 is the first topic, ALT+2 is the second, and so on)
See more Help topics.: ALT+DOWN ARROW
See previous Help topics.: ALT+UP ARROW
Close an Assistant message or a tip.: ESCAPE
to select Microsoft Word Help then the SPACEBAR to show the Assistant or turn off Help with the wizard, Show the Assistant in a wizard, or turn off Help with the wizard.: TAB (if a wizard is showing)
15 Keys for windows and dialog boxes
15.1 Move in or among document and program windows
Switch to the next program or Microsoft Word document window: ALT+TABSwitch to the previous program or Word document window: ALT+SHIFT+TAB
Show the Microsoft Windows Start menu: CONTROL+ESCAPE
Close the active document window: CONTROL+W
Restore the size of the active document window after you've maximized the window: CONTROL+F5
Switch to the next Word document window: CONTROL+F6
Switch to the previous Word document window: CONTROL+SHIFT+F6
Carry out the Move command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F7, press arrow keys, and then press ENTER
Carry out the Size command when the document window isn't maximized (document icon menu, menu bar): CONTROL+F8, press arrow keys, and then press ENTER
Maximize the document window or restore the window to its previous size and location: CONTROL+F10
15.2 Move around in a dialog box
Switch to the next tab in a dialog box: CONTROL+TAB or CONTROL+PAGE DOWNSwitch to the previous tab in a dialog box: CONTROL+SHIFT+TAB or CONTROL+PAGE UP
Move to the next option or option group: TAB
Move to the previous option or option group: SHIFT+TAB
Move between options in the selected list or between some options in a group of options: Arrow keys
Perform the action assigned to the selected button; select or clear the check box: SPACEBAR
In the selected list, move to the next option that starts with the letter you type: Letter key
Select the option or select or clear the check box next to the letter underlined in the option name: ALT+letter key
Open the selected list: ALT+DOWN ARROW (when a list is selected)
Close the selected list: ESCAPE (when a list is selected)
Perform the action assigned to the default button in the dialog box: ENTER
Cancel the command and close the dialog box: ESCAPE
15.3 Move around or select text in a text box
Move to the beginning of the line: HOMEMove to the end of the line: END
Move one character to the left or right: LEFT ARROW or RIGHT ARROW
Move one word to the left or right: CONTROL+LEFT ARROW or CONTROL+RIGHT ARROW
Select from the insertion point to the beginning of the line: SHIFT+HOME
Select from the insertion point to the end of the line: SHIFT+END
Select or cancel the selection of one character to the left: SHIFT+LEFT ARROW
Select or cancel the selection of one character to the right: SHIFT+RIGHT ARROW
Select or cancel the selection of one word to the left: CONTROL+SHIFT+LEFT ARROW
Select or cancel the selection of one word to the right: CONTROL+SHIFT+RIGHT ARROW
16 Keys for working with the Open and Save As dialog boxes
Display the Open dialog box: CONTROL+F12Display the Save As dialog box: F12
Go to the previous folder: ALT+1
Open the folder up one level from the open folder (Up One Level button): ALT+2
Closes the dialog box and opens your World Wide Web search page (Search the Web button): ALT+3
Delete the selected folder or file (Delete button): ALT+4
Create a new subfolder in the open folder (Create New Folder button): ALT+5
Switch between List, Details, Properties, and Preview views (click the arrow next to Views): ALT+6
Show the Tools menu (Tools button): ALT+7
Update the files visible in the Open or Save As dialog box (File menu): F5
17 Keys for toolbars
Make the menu bar active: F10Select the next or previous toolbar: CONTROL+TAB or CONTROL+SHIFT+TAB
Select the next or previous button or menu on the toolbar: TAB or SHIFT+TAB (when a toolbar is active)
Open the menu: ENTER (when a menu on a toolbar is selected)
Perform the action assigned to a button: ENTER (when a button is selected)
Enter text in a text box: ENTER (when the text box is selected)
Select the option you want: ENTER (when a drop-down list box is selected)
Move through options in a menu or drop-down list: Arrow keys
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